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<!DOCTYPE html>

<head>

<!--[if lt IE 9]>

<![endif]-->

</head>

<body>

<a href="#" class="navbar-brand d-none d-sm-block">Hackney Allotment Society</a>

<a href="#" class="navbar-brand d-block d-sm-none">Hackney Allotments</a>

</button>

<li class="nav-item"><a href="sites.html" class="nav-link">Sites</a></li>

</ul>

</div>

</nav>

</div>

<h2 id="bylaws">Bylaws</h2>

<p style="color:green"> approved September 2023</p>

<h3 id="conditions-of-tenancy">Conditions of Tenancy</h3>

<p>(1) Each plot shall be let at a rent fixed by the previous year's AGM, payable in advance of or at

the AGM. Any tenant who fails to pay the annual fees due by the end of the calendar year

shall forfeit their plot for reallocation to another member.</p>

<p>(2) The plots shall be let in order of application from a register of applicants kept by the

secretary (should there be more applicants than there are plots available) and in accordance

with the preferences of the waiting list of members.</p>

<p>(3) No plot or part of a plot shall be sublet or transferred without the consent of the

Committee. Only those person(s) named on the tenancy agreement will be recognised as

the tenant(s) of that plot.</p>

<p>(4) No household shall be allowed to rent more than one plot.</p>

<p>(5) A household already having an allotment in Hackney or in another area, either private or

local authority, will be required to choose between being allocated a plot in Hackney or

forfeiting the right to such an allocation and retain its allotment in the other area.</p>

<p>(6) It is likely that during the year, a tenant may be on holiday or away for other reasons, and

thus be unable to tend to his/her plot. If this is for two months or greater, the tenant must

notify their site representative who will bring this to the Committee and the Committee will

decide how this will be handled.</p>

<p>(7) Any tenant wishing to give up their plot permanently should inform both their site

representative and the secretary of HAS. They should aim to remove any personal items

from their plot within two weeks (longer if agreed with the site representative) and return

the key to the allotment site representative. The Society does not make any refund of plot

rental or membership fees.</p>

<h3 id="on-site---general">On Site - General</h3>

<p>(8) The tenant shall be provided with a key to the site and shall enter or leave only by the gate

provided for the purpose, and on leaving must securely lock the gate. A tenant will be

charged for the replacement of a lost key.</p>

<p>(9) Members are expected to treat each other, and in particular, site representatives,

with courtesy and consideration at all times. Rudeness and abuse will not be tolerated, and

will be reported to the Committee. The Committee may decide to investigate further and

this could lead to the loss of a plot and expulsion from the Allotment Society.</p>

<p>(10) The tenant(s) must keep their plot under proper cultivation, according to the

Society's <a href="neglected.html">Neglected Plot Policy</a>. There

are regular inspections during the growing season to ensure that plots are being

used appropriately and to nominate prize-winning plots. The site representative has

the authority to apply the Neglected Plot Policy at any time if they are dissatisfied

with the condition of a plot.</p>

<p>(11) The tenant(s) must show respect for the boundaries of their neighbours’ plots and to be

aware of the safety of themselves and their neighbours on site. This includes using their

best endeavour to protect the site fences, their neighbour’s produce and keep paths in

repair. Any issues about these requirements should be discussed with the site

representative.</p>

<p>(12) There shall be a path of 18 inches between each plot to ensure that tenants can safely

access their plots and that there are clear demarcation between plots. Tenants must ensure

that they do not encroach on these paths.</p>

<p>(13) The Society supports the LBH Biodiversity Action Plan and Hackney's Local Nature Recovery

Plan. Tenants are therefore requested to comply with appropriate local and national

legislation with regard to preserving and protecting biodiversity, and with the good practice

of the main soil associations. They are therefore not to bring, store or use on the allotment

site any poisons, pesticides and herbicides that are detrimental to biodiversity and the

environment. Exceptions may be made with the agreement of the Committee if special

circumstances arise e.g. to remove rampant invasive species such as Japanese

Knotweed. Any potentially dangerous products should be used with health and safety

requirements in mind and with respect for neighbour's plots and not be stored on site.</p>

<h3 id="on-site---specific">On Site - Specific</h3>

<p>(14) No building may be placed on an allotment without PRIOR agreement of the site

representative. Due consideration must be given to the effect of such a building on

neighbouring plots. If agreement cannot be reached, the site representative will take the

issue to the Managing Committee for a final decision.</p>

<p>(15) Fruit trees must be on dwarf stock to limit the shade they will create, and may not be

planted without PRIOR AGREEMENT of the site representative. Permanent planting of trees

or shrubs should not be made where it could limit access to pathways. If agreement cannot

be reached, the site representative will take the issue to the Managing Committee for a final

decision. Tenants are also expected to remove any self-sown saplings and to maintain

trees/shrubs at a manageable size to limit demands on the Society’s funds for professional

tree surgery.</p>

<p>(16) The site must be kept clean and tidy, with non-compostable rubbish removed as quickly

as possible. The site will be inspected from time to time to ensure that this requirement

is respected.</p>

<p>(17) No dogs shall be allowed on the ground unless on a lead.</p>

<p>(18) Young children are allowed only when accompanied by an adult.</p>

<p>(19) Barbed wire may only be used with the permission of the Committee.</p>

<p>(20) No notice or advertisement is to be erected on the allotment without agreement of the

site-representative.</p>

<p>(21) Water butts are not to be used for the washing of tools, containers or

produce. Many diseases are transmitted in water, i.e., club root, wilts and rust.</p>

<p>(22) Serious and persistent pest problems should be reported to the site representatives.</p>

<p>(23) In order for a site to be designated organic, all members on site must agree to

garden organically. The site will be required to get the approval of the AGM for

confirmation of the designation. Offers to future plot holders will be made subject to the

agreement to garden on an organic basis. Likewise, a site can apply to remove designation.</p>

<p>(24) Plot-holders are to be encouraged to contribute to the upkeep, maintenance

and improvement of their site as a whole. This may be by attending organised work days or

by undertaking individual projects at the request of the site representative.</p>

<p>(25) All the above by-laws shall be strictly enforced. The Society shall have the right of repossession

of a plot for breach or non-performance of any of these by-laws.</p>

<p>(26) Any matters arising, not provided for by these by-laws shall be decided by the Committee.</p>

</div>

<h3 id="society-management">Society management</h3>

<li><a href="constitution.html">Society constitution</a></li>

<li><a href="privacy.html">Privacy policy</a></li>

<li><a href="neglected.html">Neglected plots policy</a></li>

<li><a href="checklist.html">Checklist for site reps</a></li>

</ul>

</div>

<p>Chair: Julia Rockcliffe<br>

Vice Chair: Vacant<br>

Treasurer: Hugh Naylor<br>

Secretary: <a href="mailto:[email protected]?subject=Allotment enquiry">Jana Hasegawa</a><br>

Newsletter: Annie Wilson<br>

Design: Amanda Scope<br>

Honorary President: Nancy Korman</p>

</div>

<p><a href="privacy.html">Privacy policy</a><br>

<a href="constitution.html">Society constitution</a><br>

<a href="bylaws.html">Society bylaws</a><br>

<a href="document.html">Document archive</a></p>

</div>

<p>

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