Have you ever asked yourself:

• What if one of those apps is quietly sending user data to a third-party server outside the EU?
• What if a vendor hasn’t signed a proper DPA, even though their app processes confidential project information?
• What if an app has broader access than it should, and no one’s monitoring what it does with that access?

These are not hypothetical risks. In a cloud-first world, every app can become a blind spot, unless you take back control. In fast-moving teams, it’s common to install an app to “solve a quick problem” a better form, a nicer dashboard, or a missing automation. But over time, these quick fixes accumulate.
What you end up with is a growing portfolio of apps that:

• no one fully owns,
• no one regularly audits,
• and no one questions… until something breaks.

Some of these apps are harmless. Others? They may process sensitive data, access internal documents, or even retain admin privileges long after their original use case is gone. And that’s exactly why Marketplace governance matters.

Enter Add-on Analyzer: instant clarity for your Jira apps

To help teams take control of their app ecosystem, we created the Addon Analyzer, a built-in feature of Doctor Pro for Jira that performs a full audit of your installed apps.

No more guesswork. No more spreadsheets. No more chasing vendors for documentation.

Addon Analyzer gives you:

• A clear Trust Score for every installed app
• Insights into data residency, vendor compliance, permissions, and usage
• Flags for apps that lack a signed DPA or request overly broad access
• An overview of data transfers outside Atlassian Cloud
• Actionable suggestions to improve your app security and reduce risk

Whether you’re preparing for an audit, migrating to Cloud, or simply cleaning up your instance ,Addon Analyzer turns a messy app environment into a well-governed one.

How Add-on Analyzer works?

Add-on Analyzer runs 28+ automated checks for every app in your Jira Cloud instance. Each check falls under a specific category:

• Hosting & Data Residency – Is the app hosted in the EU, US, or elsewhere?
• Compliance Certifications – Does the vendor meet standards like ISO 27001, SOC 2, GDPR, or HIPAA?
• Permission Scopes – What kind of data does the app access? Is it necessary?
• Usage & Ownership – Is the app still in use? If not, who’s responsible for it?
• Legal & DPA – Has the vendor provided a Data Processing Agreement? Can you access it?

These data points are combined into a Trust Score, which gives you a snapshot of how reliable, compliant, and low-risk each app really is.

Trust Score Showdown: How do your favorite apps perform?

As we began using the Add-on Analyzer with our clients, a clear pattern emerged:

Many teams weren’t fully aware of how their most trusted Jira apps handled data, what permissions they required, or how compliant they really were. This insight inspired us to go beyond internal audits, and share what we discovered with the wider community.

That’s how the Trust Score Showdown series was born.

In this public initiative, we took some of the most commonly used Jira apps and evaluated them through the lens of risk, security, and compliance using the exact same methodology that powers the Add-on Analyzer. We focused on five critical app categories that often fly under the radar but play a major role in everyday Jira operations:

Category 1: Issue Sync

1. Issue Sync for Jira, 2-Way Integration, Single Install option
2. Issue Sync Pro
3. Exalate Connector for Jira, Issue Sync & Two-way Integration
4. Backbone Work Sync for Jira (formerly Backbone Issue Sync)

Category 2: Automation

1. ScriptRunner for Jira
2. Jira Workflow Toolbox
3. JSU Automation Suite for Jira Workflows
4. Jira Misc Workflow Extensions (JMWE)

Category 3: Timesheets

1. Timesheets by Tempo – Jira Time Tracking
2. Timesheet Tracking for Jira
3. Status Time Reports – Time in Status
4. Worklogs – Time Tracking and Time Reports, lite Time Tracker

Category 4: Backup Solutions

1. GitProtect.io for Jira (Backup, Restore&DR, Data Management)
2. Rewind Backups for Jira
3. Revyz Data Manager for Jira (Backup, Deploy, Sandbox)
4. HYCU for Jira Software

Category 5: Diagrams

1. draw.io Diagrams (UML, BPMN, AWS, ERD, & Flowcharts)
2. Gliffy Diagrams for Confluence
3. EasyMind – Mind Maps for Confluence
4. Graphity – Diagrams for Confluence

Trust Score Showdown – Winners Recap Across 5 Key Categories

After running dozens of automated security and compliance checks with our Add-on Analyzer, we’ve identified the top-performing apps in each category. These add-ons stood out for their transparency, secure architecture, and alignment with best practices.

Here are the winners of the first Trust Score Showdown:

Issue Sync

Winner: getin.io (Issue Sync for Jira) – Scored 90%, noted for robust synchronization and a clear, well-documented security model.

Automation

Winners (tie): Jira Workflow Toolbox & JSU Automation Suite – Both scored a perfect 100%, demonstrating exemplary security, minimal access scopes, and vendor transparency.

Timesheets

Winner: SolDevelo Worklogs – Topped the category with a 75% Trust Score, recognized for its solid security posture and GDPR-friendly approach.

Backup Solutions

Winner: GitProtect for Jira – Achieved the highest score at 85%, praised for strong security certifications and flexible data storage options.

Diagrams

Winner: draw.io Diagrams – Achieved a perfect 100%, with exceptional attention to compliance, hosting transparency, and regular updates.

Why Trust Scores Matter?

With so many apps available in the Atlassian Marketplace, it’s easy to focus on features and forget what’s happening under the hood. That’s why the Trust Score Showdown focused not just on what apps do, but how responsibly they do it.

Here’s what we looked at:

• How and where your data is kept safe
  Do the apps comply with security standards? Is your data processed within the EU or sent elsewhere?
• How often the apps get updates and improvements
  Outdated apps can become security risks. We rewarded vendors who stay active and responsive.
• How honest and transparent the app makers are
  Can you easily access their DPA? Do they clearly explain what permissions they request and why?
• Their popularity and reputation in the Marketplace
  We looked at usage trends, reviews, and whether the app is trusted by large teams and organizations.

Together, these signals form a clear picture, helping you choose not just the most powerful Jira apps, but the ones you can trust.

Want to see how your apps perform?
Run your own audit with Doctor Pro for Jira and the built-in Addon Analyzer today. Start your 30-day free trial today

Catch up on the series

[Watch the Trust Score Showdown: Issue Sync]
[Watch the Trust Score Showdown: Automation]
[Watch the Trust Score Showdown: Timesheets]
[Watch the Trust Score Showdown: Backup Solutions]
[Watch the Trust Score Showdown: Diagrams]

Artykuł How to audit, assess, and trust your Marketplace apps without losing your mind? Addon Analyzer in Doctor for Jira pochodzi z serwisu AppForge.

In this post, we’ll walk through practical steps to optimize Jira user and license management, and show how tools like Doctor Pro for Jira can help you streamline this process and save costs.

Why Optimize Jira User and License Management?

Inactive users quietly consume licenses that your team is paying for. In addition to financial waste, lingering inactive accounts can pose security risks if access isn’t revoked promptly.

Effective user and license management helps you:

Improve overall security posture

Cut unnecessary license expenses

Reduce manual administrative effort

For more strategies on optimizing user management and cutting costs in Jira, don’t miss our Jira Admin’s Survival Guide: Optimize Users, Cut Costs, and Stay Sane. It’s a valuable resource for every Jira admin looking to stay ahead.

How Doctor Pro for Jira Supports Your Efforts

Doctor Pro offers:

Easy identification of inactive users

Automated revocation of access after a configurable inactivity period

Insights into license usage trends License and User Management

Tools to help you maintain compliance and optimize license allocation

Practical Steps to Optimize User and License Management in Jira

1. Audit Your Users and Licenses

Start by reviewing all active accounts and licenses. Identify inactive or redundant users consuming licenses without adding value.

2. Set Clear Policies

Define rules around user inactivity, such as automatic deactivation after 6 months of no login. Document and communicate these policies clearly.

3. Schedule Regular Reviews

Set quarterly or monthly audits to reassess user activity and license needs, adjusting allocations accordingly.

Tracking Your Success

Measuring and monitoring the impact of your Jira user and license optimization efforts is crucial to validate the effectiveness of your strategy and justify ongoing investments. Here’s how you can track key success metrics:

Inactive Users Managed

Identifying and removing inactive users directly frees up valuable licenses. For example, one organization automated their user cleanup process and managed to deactivate 90% of 150 inactive accounts within a few months. This not only recovered licenses but also reduced clutter in user management, making it easier to focus on active team members.

License Cost Savings

By regularly auditing user activity and optimizing license allocation, organizations can significantly cut costs. In a real case, cleaning up inactive and redundant accounts helped reduce annual Jira licensing expenses by 20%, which translated into savings of $15,000. These funds can be redirected towards other business priorities.

Time Saved

Manual user management tasks can consume a significant portion of IT admin time. Automating the deactivation of inactive users slashed the time spent on monthly cleanups from 8 hours to just 15 minutes, freeing administrators to focus on higher-value projects and strategic initiatives.

Security Improvements

Security is a top priority when managing access. Automated offboarding processes ensure that when employees leave, their access to Jira is revoked promptly. One organization achieved 100% compliance with their offboarding policy, ensuring all former employees lost access within 24 hours, greatly reducing the risk of unauthorized data exposure.

Final Thoughts

Optimizing Jira user and license management isn’t just “nice to have”, it’s critical for cost control and security as your Jira instance grows. With tools like Doctor Pro for Jira, you can automate tedious tasks, gain actionable insights, and keep your Jira environment lean and secure. Start with an audit, implement clear policies, and maintain regular reviews to keep your licenses optimized and your team focused on what matters.

Try Doctor Pro for Jira for free on Atlassian Marketplace

Artykuł How to Optimize and Master Jira User and License Management Like a Pro pochodzi z serwisu AppForge.

This guide will help you regain control. You’ll discover practical steps to optimize user management, cut unnecessary license costs, and simplify access control. From deactivating dormant accounts to cleaning up group chaos and automating routine tasks, we’ll show you how to make your Jira instance lean, secure, and cost-effective.

Identifying and Managing Inactive Users. Why It Matters?

First, we should start with this: effective user management isn’t just about saving money, it’s about keeping your Jira instance lean, fast, and secure. Whether you’re dealing with legacy accounts, bloated permissions, or compliance gaps, a smart approach to user management helps Jira run more efficiently and safely.

Inactive users are a hidden drain. As teams evolve, people leave, and projects shift, outdated accounts often remain, silently consuming licenses and cluttering your instance. Without structure, these accounts contribute to higher costs, unnecessary complexity, and increased security risks.

Manually identifying and managing these users can be time-consuming and error-prone. Without full visibility into who’s active and who isn’t, admins are forced to guess — and often guess wrong. And if offboarding isn’t handled properly, former employees or contractors can retain access longer than they should, opening the door to compliance issues.

Challenges in Managing Large User Bases in Jira

As the number of users grows, so do the challenges. Jira administrators constantly navigate a shifting landscape, and without proper oversight, things can spiral fast. If left unmanaged, these issues lead to performance slowdowns, rising costs, and increased security vulnerabilities.

Here are the most common roadblocks:

Rising License Costs Due to Unused Accounts

Every inactive or unnecessary account still incurs a licensing cost. Without a structured user management process, organizations often pay for unused licenses, unnecessarily inflating IT expenses.

Overcrowded User Lists and Access Complexity

As the user base expands, user lists become cluttered, making it harder to manage permissions and quickly identify active users. This can lead to mismanaged access, redundant permissions, and increased security risks.

Identifying and Managing Inactive Users

As teams grow and change, users move between projects, leaving behind inactive accounts that continue to consume licenses. Identifying and deactivating these accounts is essential for cost efficiency but can be a tedious, time-consuming task without automation.

Best Practices for User and License Management in Jira

To avoid falling into these traps, Jira administrators need more than reactive cleanups, they need a proactive, structured approach. By following proven best practices, you can regain control, reduce costs, and build a more efficient, secure environment.

Here are the key strategies for effective user and license management in Jira:

Conduct Regular User Audits

Monitor user login patterns to identify inactive accounts.

Define clear inactivity thresholds (e.g., deactivation after six months of inactivity).

Review temporary access accounts periodically

Optimize Group and Permission Structures

Implement Role-Based Access Control (RBAC) to assign roles based on job functions.

Regularly review and consolidate groups to eliminate redundancies.

Leverage nested groups to simplify large team access management.

Automate User Management Processes

Implement automation tools to track and deactivate inactive users.

Establish an offboarding workflow to revoke access promptly when employees leave.

Utilize Jira Marketplace apps for enhanced automation and efficiency.

Implement Cost-Effective License Management Strategies

Track license utilization trends to identify optimization opportunities.

Define policies for upgrading or downgrading user access tiers based on role needs.

Utilize automation to ensure organizations only pay for active users.

Summary

Managing a growing Jira instance isn’t just about staying organized, it’s about protecting your budget, your performance, and your security. Inactive accounts, cluttered group structures, and rising license costs are common problems that, if left unchecked, can spiral into serious inefficiencies.

The key is a proactive, systemized approach. By regularly auditing users, simplifying access structures, automating offboarding, and monitoring license usage, Jira admins can take back control and keep their instance lean and scalable.

In the next part of this guide, we’ll dive deeper into the tools and automation techniques that make this process faster, easier, and more reliable.

Try Doctor Pro for Jira for free on Atlassian Marketplace

Artykuł The Jira Admin’s Survival Guide: Optimize Users, Cut Costs, and Stay Sane pochodzi z serwisu AppForge.

And let’s face it — as an admin, your job is already complex enough. You shouldn’t have to investigate every vendor manually just to feel confident about your setup.

The Growing Importance of App Security in Jira Cloud

As more teams move to Atlassian Cloud, the app ecosystem continues to grow — and so does the surface area for risk. Every new plugin or integration is another potential point of failure. Whether it’s a data breach, non-compliance with privacy regulations, or even just poorly written code — the impact can be significant.

Security and compliance aren’t just “IT problems” anymore.
They’re essential to protecting user trust, meeting legal requirements, and avoiding costly mistakes. And the more apps you install, the harder it becomes to track who’s doing what with your data.

Here’s the truth no one likes to say out loud:

You can’t secure what you can’t see.

Most Marketplace listings don’t tell you how apps handle user data, where it’s stored, or whether it leaves the Atlassian ecosystem. And unless you’re diving deep into documentation and privacy policies (for every app you use), you’re probably making decisions based on assumptions — not facts.

That’s exactly why we built Add-on Analyzer.

To give you clarity, not chaos.
To replace guessing with confidence.

Why App Security & Compliance Matters? 

When you install an app in Jira Cloud, you’re not just adding new features — you’re potentially giving a third-party access to your most valuable assets: user data, company information, project details, and workflows.

And here’s the thing: not all apps are built equally. Some follow strict security protocols. Others? Not so much.

Apps can access everything from usernames and email addresses to issue data, comments, and attachments. That’s a lot of information — and it doesn’t just sit there. It can be processed, stored, or even sent outside Atlassian’s secure cloud.

This creates real business risks, especially when:

You don’t know where the data is going

There’s no signed DPA (Data Processing Agreement)

The app doesn’t align with compliance standards like GDPR, SOC 2, or ISO 27001

Even if your internal Jira instance is secure, your ecosystem is only as strong as its weakest app. A vulnerability in one third-party tool can create exposure across your entire environment. That’s why modern data governance requires more than just trusting vendors — it demands proof.

Time to Move: Why Apps Must Transition to Forge

Atlassian is pushing the future of app development toward Forge — a more secure, scalable, and compliant cloud app framework.

Why does this matter for you as an admin?

Because Forge enforces stricter security controls by design:

No external servers unless explicitly allowed

No hidden data transfers

Data stays closer to Atlassian, reducing the risk of leaks

Yet, many apps are still built on older frameworks like Connect, which may not meet modern security expectations. Knowing which apps are Forge-ready — or not — is a critical insight you shouldn’t have to guess.

Add-on Analyzer helps you surface this instantly.

Meet Add-on Analyzer: Your 5-Minute App Audit Tool

Let’s be honest — reviewing each app manually is time-consuming, inconsistent, and usually ends up at the bottom of your to-do list.

That’s why we created Add-on Analyzer:

To bring clarity, consistency, and control to how you manage apps in your Jira Cloud environment.

It’s a powerful new feature inside Doctor Pro for Jira, built specifically to help admins:

Audit every installed app

Understand where risks live

Take action with confidence — not assumptions

And yes, it really takes just a few minutes.

What Does Add-on Analyzer Actually Do?

Here’s what you’ll see when you run your first scan:

28+ automated security & compliance checks
→ We look at how each app handles data, where it sends it, what permissions it requires, and more.

A clear security & compliance score for each app
→ One glance tells you if the app is low, medium, or high risk 

Checks for compliance with major standards
→ GDPR, SOC 2, ISO 27001 – all covered in our analysis engine.

Visibility into user data handling
→ Learn if apps send data outside Atlassian, whether DPAs are signed, and how data is stored.

Forge-readiness & architecture insight
→ Know if the app runs on Forge or Connect, and what that means for your security posture.

Coming soon: Vendor-level trust scoring
→ We’re building a vendor trust layer based on certifications, security protocols, and transparency, so you’ll know not just what an app does — but who’s behind it.

What You Can Learn in 5 Minutes?

Add-on Analyzer doesn’t just scan your apps — it translates complex technical data into clear, actionable insights.

And the best part? You see it all in one place.

Just take a look

With a clean, intuitive dashboard, you can instantly understand:

→ See a security grade that reflects the app’s risk profile

→ Check if the app is built on Forge 

→ Confirm if it’s Cloud Fortified and part of a bug bounty program

→ Does the app process or store data in the EU? 

→ Is there a signed Data Processing Agreement (DPA)?

→ Can you trust the vendor with compliance obligations?

→ View total installs, number of users, average ratings, reviews — plus pricing tiers

→ Identify apps that might be overpriced, under-reviewed, or falling behind in security practices

In one glance, you can answer questions like:

• “Is this app Forge-ready?”
• “Are we exposing EU data outside compliance boundaries?”
• “What’s the vendor’s security posture?”

And based on that, make smarter calls:

Keep it

Replace it

Retire it

Real Impact: From Guessing to Knowing

Let’s be real — as a Jira admin, you’re making dozens of decisions every month about tools, data, and access. But without the right information, most of those decisions are based on assumptions. Add-on Analyzer flips that script. It gives you visibility that changes how you work — not just technically, but strategically.

Here’s what happens when you move from guessing to knowing:

Better Decision-Making

No more relying on vague Marketplace descriptions or chasing down vendor documentation.
You’ll have the facts: security scores, compliance status, data handling info — all in one place.

So when it’s time to choose between apps or justify an audit to your team or leadership — you’re ready.

Safer User Data

Understanding how and where each app processes data is the first step toward protecting your users.
Add-on Analyzer helps you spot apps that:

• Lack proper data handling agreements (DPA)
• Store data outside your region
• Are built on outdated or less secure frameworks

Which means fewer blind spots — and more control.

Reduced Risk and Liability

When compliance isn’t clear, you’re the one taking the risk — not the vendor. With Add-on Analyzer, you’ll know exactly which apps:

• Don’t meet GDPR, SOC 2, or ISO standards
• Could expose sensitive info
• Need to be replaced before your next audit

More Control Over Your Cloud Environment

You can’t scale what you don’t control.
Whether you’re managing 10 apps or 100, Add-on Analyzer helps you:

• Clean up unused or risky apps
• Simplify your app portfolio
• Create a secure, compliant Jira workspace that grows with your team

Summary

Visibility = Security

You can’t secure what you can’t see, but with Add-on Analyzer, now you can. Whether you’re reviewing a single app or auditing your entire Jira environment, this tool gives you the insights you need to make smarter, faster, safer decisions. No guesswork. No blind spots. Just clarity and control.

Run 28+ security & compliance checks

Protect user data and reduce risk

Make informed decisions in minutes

Ready to see your Jira apps with fresh eyes?

Try Doctor for Jira today on the Atlassian Marketplace

Your Cloud environment — safer, smarter, and finally under control.

Artykuł Are Your Jira Apps Really Secure? How to Find Out in 5 Minutes with Add-on Analyzer pochodzi z serwisu AppForge.

If you’re working with Jira, Confluence, and Bitbucket, you know the struggle – too many notifications, scattered information, and constant context switching. Tracking tasks, following updates, and managing priorities across multiple platforms takes time and effort, often leading to missed updates, inefficiencies, and frustration.

That’s why we created UserHub – a centralized, AI-powered dashboard that brings together all your critical updates, tasks, and workflows in one place.

No more endless tabs. No more checking Jira five times a day. Just one powerful hub to keep you in control.

Let’s explore how UserHub can transform the way you work.

Key Features UserHub That Will Transform the Way You Work

Real-Time Activity Feed: Never Miss an Important Update

Jira notifications flood your inbox, but how often do you actually catch the updates that matter most? Important changes get buried under less relevant alerts, causing delays and confusion.

With UserHub’s real-time activity feed, you get a clear, consolidated view of everything happening across Jira, Confluence, and Bitbucket—new tasks, status changes, priority shifts, and comments, all in one place.

No more endless searching. No more surprises. Just instant visibility.

• Track all Jira updates in one place
• Stay informed without sifting through emails or notifications
• Always know what requires your attention

Private Backlog: Your Personal Task Manager

Jira’s backlog is great for team-wide planning, but what about your own work?

Project managers, product owners, and team leads often struggle with personal organization inside Jira, resorting to external tools like Notion or spreadsheets.

With UserHub’s private backlog, you can:

•  Organize tasks from Jira without cluttering the team backlog
•  Add personal notes, to-dos, and custom priorities
• Keep track of what’s important—without altering Jira boards

 Think of it as your personal productivity space, built inside your existing workflow.

ROVO Agent: Automate Ticket Management & Documentation

Let’s be honest—manual ticket management and documentation updates eat up too much of your time.

That’s where ROVO, UserHub’s AI-powered automation assistant, comes in.

• Automate Jira ticket updates—reduce repetitive manual work
• Generate documentation effortlessly—keep Confluence pages up-to-date
•  Ensure critical updates never get overlooked

Less admin work, more time for real problem-solving.

Global Notes & Checklists: Keep Everything in One Place

Between Jira tickets, Confluence pages, Slack messages, and spreadsheets, staying organized can feel impossible.

With UserHub’s global notes & checklists, you can:

• Store important reminders and to-dos in one accessible place
• Attach key notes to specific Jira tasks for context
• Create checklists to track progress seamlessly

No more scattered notes—everything you need is where you need it.

Why UserHub?

 Jira is powerful—but it’s not enough on its own.

That’s why we built UserHub – to help teams eliminate the noise, streamline their workflows, and focus on what truly matters.

• Eliminate manual tracking—real-time updates keep you informed
• Stay organized with a private backlog and structured checklists
• Boost efficiency with AI-powered automation
• Reduce distractions and focus on high-priority work

UserHub is designed for Jira users who need more than just notifications – it’s a true productivity hub.

Try UserHub today on the Atlassian Marketplace and experience a smarter way to manage your work.

Artykuł Introducing UserHub: The Ultimate Productivity Hub for Jira, Confluence & Bitbucket pochodzi z serwisu AppForge.

From ensuring data integrity and efficient workflows to managing licenses and optimizing performance, the demands on your team can be substantial. What if there was a way to streamline these processes, reduce manual effort, and proactively address potential issues before they impact your clients?

Introducing Doctor Pro Partner for Jira, a powerful tool designed specifically for Atlassian Partners. This solution simplifies the governance, audit, and optimization of your clients’ Jira instances. With Doctor Pro Partner for Jira, you can effortlessly enhance data quality, automate essential tasks, and ensure your clients’ Jira environments are always running smoothly.

Deep Dive into Data Governance

Doctor Pro Partner for Jira simplifies data governance by offering practical recommendations and actionable insights.

Maintaining high data quality within Jira is crucial for several reasons:

• Performance: Clean and well-structured data ensures Jira runs smoothly and efficiently. Poor data quality can lead to slowdowns, errors, and decreased system performance.
• User Satisfaction: Accurate and reliable data improves the user experience, making it easier for teams to find the information they need and collaborate effectively.
• Decision-Making: Sound data governance practices ensure that data is trustworthy and can be used to make informed decisions.

Doctor Pro Partner for Jira helps achieve and maintain high data quality through features such as:

• Data Cleansing: Identify and rectify inconsistencies, duplicates, and outdated information.
• Schema Optimization: Analyze and optimize the structure of your Jira data for improved performance and maintainability.
• Compliance Reporting: Generate reports to track data quality metrics and ensure compliance with internal or external regulations.
  
  For actionable tips on optimizing your governance processes, explore Achieving Data Governance Excellence: Top Best Practices to Follow.
  

Remote Management and Automation

Doctor Pro Partner for Jira allows you to remotely manage your clients’ Jira instances, eliminating the need for on-site visits or complex installations. This translates to significant time and resource savings, enabling your team to focus on higher-value tasks.

Doctor Pro Partner for Jira automates a range of essential tasks, including:

• Audits: Regularly assess the health and performance of Jira instances.    

• Configuration Optimization: Fine-tune Jira settings for optimal performance and efficiency.    

• Cleanup: Remove unnecessary data and clutter to improve system performance.    

By automating these tasks, Doctor Pro Partner for Jira frees up your team from tedious manual work, allowing them to be more productive and focus on strategic initiatives.

AI-Powered Optimization in Doctor Pro Partner for Jira

Doctor Pro Partner for Jira leverages the power of AI to analyze Jira instances and identify areas for improvement.  The AI-driven analysis goes beyond basic checks, examining data patterns, usage trends, and configurations to provide tailored recommendations.   

These recommendations can lead to various optimizations, such as:

• Workflow Optimization: Streamline workflows to improve efficiency and reduce bottlenecks.
• Field Usage Optimization: Ensure fields are used consistently and effectively.
• App Performance Optimization: Identify and address performance issues related to installed apps.

By implementing these optimizations, you can help your clients achieve a more efficient and productive Jira environment.

Partner Branding and Client Satisfaction

Doctor Pro Partner for Jira not only improves the technical performance of Jira but also helps build your credibility and trust as an Atlassian Partner.  By delivering optimized Jira instances and proactive support, you demonstrate your expertise and commitment to client success.   

Improved Jira performance and data governance directly translate to increased client satisfaction. When clients experience a smooth, efficient, and reliable Jira environment, they are more likely to be satisfied with your services and continue their partnership with you.

Conclusion

Doctor Pro Partner for Jira empowers Atlassian Partners to elevate their service offerings and optimize their clients’ Jira experiences. By simplifying data governance, automating essential tasks, and leveraging AI-powered optimization, this tool enables you to transform the way you manage and optimize your clients’ Jira instances.

Start your free trial or schedule a demo.

Artykuł Doctor Pro Partner for Jira pochodzi z serwisu AppForge.

Step 1: Set the Stage with Preparation

Effective preparation is the foundation of a successful Jira cleanup. Start by:

• Creating a Test Environment: Set up a sandbox environment to experiment safely without affecting live data.
• Planning & Communication: Share your cleanup plan with your team, align it with ongoing projects, and provide clear timelines to keep everyone in the loop.
• Access Control: Limit admin access to prevent unauthorized changes, ensuring only necessary users have permission to update configurations.

Doctor Pro Pro Tip: Use Doctor Pro’s health check to review your Jira instance for areas needing improvement, offering specific recommendations to streamline your cleanup plan.

Step 2: Identify Key Areas for Improvement

Now that you have a plan, it’s time to pinpoint where your efforts will have the most impact:

• Audit and Document: Go through configurations like custom fields, workflows, and permissions, identifying areas for simplification or optimization.
• Leverage Language Analysis: Doctor Pro’s PyTorch-based algorithms analyze language usage, detect similarities, and flag duplications, helping you consolidate and simplify issues, comments, and workflows.

Doctor Pro Pro Tip: Doctor Pro’s audit tools and language analysis make it easy to locate inefficiencies and redundant items, prioritizing high-impact areas. The built-in health check provides a comprehensive view of your instance’s structure, pinpointing configuration issues at a glance.

Step 3: Execute the Cleanup

With target areas identified, it’s time to start the actual cleanup:

• Start with Quick Wins: Tackle simple changes first, like removing unused fields or merging workflows. These small updates can quickly improve usability.
• Reduce License Counts: Doctor Pro’s User and License Management functionality identifies inactive accounts or duplicated users, allowing you to free up licenses and reduce costs.
• Leverage Bulk Actions: Doctor Pro lets you batch-update, merge, or delete items in bulk, saving time and reducing manual effort.

Doctor Pro Pro Tip: Doctor Pro’s bulk actions make it easy to handle large-scale cleanups and optimize license usage. Identifying and deactivating unnecessary accounts helps reduce your overall license count without compromising functionality.

Step 4: Embed Long-Term Maintenance & Optimization

Cleaning up is just the beginning—ongoing maintenance is essential for keeping Jira organized over time:

• Establish Standards: Create user guides, training materials, and a change management protocol to promote sustainable cleanup practices.
• Regular Check-Ins: Schedule periodic reviews to spot potential issues before they grow. Doctor Pro can send alerts on configuration health, helping you stay proactive.

Doctor Pro Pro Tip: Use Doctor Pro’s real-time insights to monitor your Jira setup and keep it optimized. Automated notifications for configuration health and user activity help you stay on top of maintenance and license efficiency with minimal effort.

Ready to Transform Your Jira Instance?

By following these four steps—and using Doctor Pro for Jira’s advanced features—you can simplify the cleanup process, optimize license usage, and gain actionable insights with language analysis. Want to learn more? Visit Appforge.ai and check out our documentation to discover more ways to streamline and enhance your Jira environment effortlessly!

Artykuł Streamline Your Jira Cleanup in 4 Simple Steps pochodzi z serwisu AppForge.

Managing a Jira instance with hundreds or thousands of users brings unique challenges, such as inactive accounts consuming licenses, complex group hierarchies impacting performance, and rising license costs. Effective user management is essential for organizations using Jira to streamline project workflows. As a Jira administrator, you oversee a diverse user base, from active team members to those who may no longer need access. Your role goes beyond managing accounts to optimizing resources, boosting productivity, and controlling costs by reducing unused licenses. However, the complexity of handling a large user base can make it challenging to maintain both efficiency and control.

Challenges in Managing Large User Bases in Jira

Administering a vast number of Jira users brings specific difficulties that, if left unaddressed, can reduce productivity and increase costs. Here are some common challenges:

• Identifying Inactive Users: As teams grow and projects shift, some users may no longer need access to Jira. Tracking and deactivating these inactive users can be time-consuming, allowing unnecessary accounts to accumulate and consume licenses.

• Overcrowded User Lists: A growing user base can clutter the user list, making it harder to locate and manage active users effectively. This can also complicate access management, as administrators must ensure appropriate access levels across multiple users.

• Cost Implications of Unused Licenses: Each inactive user incurs a cost. Many organizations overspend on licenses for users no longer engaging with Jira. These costs can accumulate over time, affecting the IT budget and limiting resources available for other projects.

• Lack of Visibility into User Activity: Without adequate reporting, it’s challenging for administrators to gauge who benefits from Jira and who should be deactivated. This lack of insight hinders informed decision-making around user management and resource allocation.

• Manual Deactivation Processes: If your system requires manual intervention to deactivate users, this can slow your workflow and increase the risk of errors. The resulting administrative burden detracts from more strategic responsibilities.

Best Practices for User and Group Management in Jira

Effective user and group management in Jira requires a structured approach. Implement these best practices to streamline user oversight and minimize license costs:

1. Conduct Regular User Activity Audits

• Monitor login patterns and user activity to identify dormant accounts.
• Set criteria for what constitutes an inactive user (e.g., no access in six months).
• Periodically review temporary access accounts to ensure their continued relevance.

2. Optimize Group Structure

• Use Role-Based Access Control (RBAC) to define roles based on job functions, simplifying access assignments.
• Regularly review group memberships to identify redundancies or outdated groups.
• Consolidate groups where possible and use nested groups to simplify access management for large teams.

3. Implement License Management Strategies

• Track license usage trends and identify patterns.
• Create a clear offboarding process to ensure inactive users are quickly removed.
• Consider automated solutions to streamline license management, ensuring you only pay for active users.
• Review user access tiers regularly to ensure appropriate licensing levels.

6 Jira Admin Best Practices for Jira Administration

Tools for Better User and License Management in Jira

While Jira provides basic user management capabilities, advanced tools can simplify the management of large instances. Doctor Pro for Jira offers additional features tailored to user management and license optimization.

Key Benefits of Doctor Pro for Jira

User Activity Reports: Provides comprehensive reports to gauge user activity, helping identify dormant accounts.

Automated Deactivation: Streamlines the deactivation of inactive users, reducing manual administrative work.

License Monitoring: Tracks license usage patterns, helping to optimize costs by minimizing the number of unused licenses.

Enhanced Compliance: Ensures compliance by maintaining licenses within the selected seat range, reducing overages.

These features make Doctor Pro a valuable tool for administrators focused on controlling license costs while ensuring effective user management.

Steps to Implement a User and License Management Strategy

Follow this strategy to optimize your Jira user management and reduce license costs:

1. Audit Current State

• Review the current user base and identify any unnecessary accounts.
• Analyze license utilization to find potential areas for cost savings.

2. Define Policies

• Set criteria for inactive user identification and deactivation (e.g., 6 months of inactivity).
• Create documentation outlining procedures for regular audits and account management.

3. Schedule Regular Maintenance

• Perform quarterly user activity reviews to keep the user list accurate.
• Track license usage trends and adjust access permissions as necessary.

Measuring Success

To ensure the effectiveness of your optimization efforts, track these metrics:

• Inactive Users Managed: Measure the number of dormant accounts deactivated.
• License Cost Savings: Calculate cost reductions achieved through license optimization.
• Time Saved on User Management: Track time reductions in administrative tasks.
• Reduction in Unused Licenses: Monitor decreases in unused or redundant licenses.

Conclusion

Effective user and license management is crucial for maintaining a cost-efficient Jira instance. Implementing these best practices and utilizing tools like Doctor Pro for Jira can streamline user management tasks, reduce manual effort, and minimize license costs. With a proactive approach to user audits, group optimization, and license tracking, you can ensure that your Jira environment remains efficient, organized, and cost-effective.

Try Doctor Pro for Jira for free on Atlassian Marketplace

Artykuł Optimizing User Management and License Costs in Jira: A Guide for Administrators pochodzi z serwisu AppForge.

Starting with the key challenges faced by Jira administrators, we’ll delve into the details of each best practice.

1. Efficiently manage custom fields in the Jira environment

Regularly removing unused custom fields is among the essential Jira admin best practices for maintaining optimal performance. This process involves eliminating fields that are no longer needed. This practice can significantly increase the responsiveness and usability of Jira. However, it is worth remembering that custom fields with non-standard types can affect performance in other ways.

Keep your Jira instance clean and tidy

Doctor Pro for Jira works as a comprehensive Jira system health monitor, offering a customized solution to boost system performance, which is especially important for custom fields and helps users keep their Jira environment at its highest performance.

By assessing the health of the system, you get a clear picture of how smoothly the Jira configuration is running. You also receive information about potential problems, such as duplicate or unused objects.

2. Understanding Data Governance

Data governance encompasses all activities aimed at ensuring data security, privacy, accuracy, availability, and usability. It comprises the actions individuals must undertake, the processes they must adhere to, and the technology that facilitates these efforts throughout the data lifecycle.

The Essence of Data Governance

Governance in this context entails the continuous assessment and management of control over Jira’s configurations, with the ultimate goal of ensuring its optimal performance and sustainability over the long term.

Without Data Governance:

• Clutter: Without proper governance, Jira can become disorganized, making it challenging for users to navigate.
• Confusing Fields: Uncontrolled field customizations can lead to confusion and usability issues.
• Unexpected Search Results: The absence of control can result in consistent and predictable search outcomes.
• Performance Issues: Unregulated data can negatively impact system performance.
• Frustrated End-Users: Lack of structure and clear rules can lead to end-users’ frustration.
• Tired Administrators: Administrators may face increased challenges and tasks, leading to exhaustion.

With Effective Data Governance:

• A cleaner and organized tool: Effective governance makes the tool more transparent and well-organized.
• Quicker, more precise search results: Effective management leads to faster, more accurate, and relevant search results.
• Highly efficient teams and admins:  Effective governance results in more productive teams and content administrators who are satisfied with efficient workflows.

Automation is a game-changer when it comes to efficient data governance. Enter Doctor Pro for Jira, an AI-powered ally dedicated to enhancing your data governance practices. By leveraging the capabilities of Data Mining, AI, and Machine Learning, this remarkable tool takes on the role of a proactive assistant, catering to your unique data governance requirements.

3. Implementing Jira Admin Best Practices for Cloud Migration: Preparing Your Checklist with Automation

Effective planning is essential for successful cloud migration, enabling seamless collaboration, optimizing enterprise apps, and ensuring security. A smooth migration needs meticulous planning and execution.

Pre-Migration Preparation

Assessment and Planning

1. Evaluate the current Jira setup and configuration.
2. Determine the scope of the migration (projects, issues, workflows, users, etc.).
3. Identify any customizations or integrations that need to be migrated.

Backup and Data Export

1. Back up all data from the current Jira instance.
2. Export projects, issues, attachments, and configurations.

User Communication

1. Inform users about the upcoming migration and any potential disruptions.
2. Provide resources for users to learn about the changes.

Configuration and Customizations – best practice

Evaluate Add-ons and Integrations

1. Identify installed add-ons and integrations and check their compatibility with Jira Cloud.
2. Determine whether similar functionality is available in the Cloud version.

Recreate Workflows and Schemes

1. Rebuild workflows, issue types, and issue type schemes in Jira Cloud.
2. Adjust permissions and notification schemes as needed.

Custom Fields and Screen Configuration

1. Review custom fields and recreate them in Jira Cloud.
2. Adjust screen layouts to match the requirements.

Doctor Pro for Jira is a powerful app designed to act as your proactive assistant, leading you on a seamless journey to achieve a pristine and optimized Jira environment. The full checklist you can check here. 

4. 3 Steps to Prepare for Cleanup in Jira After Migration

Prepare for the clean up Jira

Before embarking on cleaning up your Jira instance after migration, it’s essential to be well-prepared. Begin with these initial steps:

Backing up your Jira instance

This step is of paramount importance. It serves as a safety net, safeguarding your valuable data and configurations. In case any unintended errors or missteps occur during the cleanup process, having a backup ensures that you can easily revert to the previous state without losing any critical information.

Gathering comprehensive information

Understanding your Jira’s current state is key. By taking inventory of projects, issues, users, custom fields, and instance performance, you gain valuable insights into areas that require attention. This information empowers you to make informed decisions during the cleanup, ensuring that your efforts target the most relevant and impactful elements.

Determining cleanup goals for Jira administrator

Defining cleanup goals maintains focus. Whether your aim is to remove old projects, eliminate unused issues, disable inactive users, or optimize project structures, setting clear goals helps prioritize tasks.

Start clean up Jira

When cleaning Jira, break tasks into categories for easier management. This helps with initial intimidation, especially for larger instances.

Atlassian recommends a systematic order for your cleanup:

Projects

Begin by identifying and archiving stale projects. Archiving preserves data while still delivering query results and reindexing improvements.

Issues

Similarly, search for opportunities to archive outdated issues. Archiving ensures data retention while effectively “moving it out of the way.”

Custom Fields

Identify and remove any custom fields that are no longer in use. Additionally, optimize performance by adjusting custom fields with a “global” context to specific projects.

Inactive Users

While removing users who have left your organization is essential, it’s prudent to double-check for any oversight. Utilize last login dates to avoid ticket assignments and free up licenses.

Alongside Atlassian’s recommendations, review other areas for unused elements across projects, including workflows, workflow schemes, screens, screen schemes, issue types, issue type schemes, and permission schemes. Eliminate any completely unused components, and consider consolidating duplicates to simplify project configuration for administrators.

By methodically approaching the cleanup through these categorized steps, you can effectively declutter your Jira instance, optimize its performance, and ensure a more streamlined and efficient project management experience.

Update your Jira instance regularly

Update your Jira instance regularly to make sure it is up-to-date and working properly. You can do this by enabling automatic updates or by installing updates manually.

Cleaning Jira instances after migration is crucial, but can be a daunting task. With Doctor for Jira, this process becomes easier and more efficient. You’ll quickly check the health of your configuration. With help comes a usability report that shows improvements with percentages, making it easy to understand and take action.

5. Leveraging Task Automation

Jira offers a wide array of automation features that can significantly save time and effort. Take advantage of these capabilities to automate tasks such as assignments, progress tracking, and notifications. Automation streamlines your workflow and reduces the likelihood of errors.

For instance, you can automate task assignments based on team members’ roles or skills. Progress tracking can also be automated based on completion dates or task status. Additionally, you can automate notifications to keep team members informed about changes in tasks.

6. Monitor system health

Monitoring your Jira instance’s system health, focusing on memory usage, CPU utilization, and disk space, is a crucial aspect of Jira admin best practices. This can help you proactively identify and address potential issues before they become major problems.

Monitoring the system health of your Jira instance is crucial for maintaining optimal performance. By regularly checking your system’s memory usage, CPU utilization, and disk space, you can quickly identify potential bottlenecks and take corrective action before they impact your users.

Implement system health checks and alerts for threshold notifications. Regularly review system logs to identify errors or warnings. Stay proactive for smooth and efficient Jira operation.

Conclusion 

Embracing Jira admin best practices, especially with tools like Doctor Pro for Jira is essential for enhancing platform management.

These strategies collectively contribute to a more efficient, secure, and user-friendly Jira environment, underscoring the importance of continuous improvement and proactive management for administrators aiming for excellence.

Artykuł 6 Jira Admin Best Practices for Jira Administration pochodzi z serwisu AppForge.

Most of them push that to the Christmas time or holiday season when they are floating in the topics or there is a freeze for the changes on production.

And that was the time when Atlassian consultant could clear their configuration – unused object, project or archive project. How can you make it faster with Doctor Pro for Jira?

The phases of migrations

Cleaning up your house, your car is something that you don’t like to do. Because it’s time consuming.You need to know what to do, how to clean it up. 

Doing cleanup it’s tough because what if I delete some production data? You would like to avoid it, right? So you need to be really careful about cleaning up the production instance, because in Jira word if you delete the object, it’s gone.

Migration to the cloud has multiple stages. So that’s the typical way you migrate an instance from a server data center into the cloud. You need to do the instance assessment, then you need to plan, prepare, test, migrate, and launch.

Typically, Atlassian Consulting would visit the client’s instance to examine its configuration, determine the number of installed apps, evaluate the number of project objects, and so on. Then, based on these details, they can estimate how much time the migration might take.

Instance assessment is one of the most time consuming part of any migration. 

Imagine if, instead of spending 5 to 10 days on an instance assessment—a standard timeframe cited by the industry’s leading players and top-tier Atlassian consultants—you could reduce it to just one day or even mere moments with just one or two clicks. This is the efficiency brought to you by application Doctor Pro for Jira! 

How is it possible to do that?

How to migrate a client in just one day?

Our tools – Jira Data Center, as well as for both Jira Pro and Basic in the cloud are designed to dramatically cut down the time needed for instance assessments—from the usual 5-10 days to just a single day or even half a day.

Additionally, they streamline post-migration processes, ensuring proper data governance and eliminating duplicate objects without any manual intervention, all thanks to automation enabled by our app.

While the preparation, testing, and actual migration phases remain essential, our comprehensive toolset significantly accelerates these processes. 

In fact, we recently facilitated a migration for a moderately sized client—with less than 20 projects, 84,000 tickets, and 700 objects—in just one day, showcasing the efficiency and effectiveness of our solutions.

Prepare to migration

Let’s dive into the specifics. If you’re involved in migration as part of your daily work, planning a migrations, or if you’re a Jira administrator, consultant, or IT support professional, here’s what you need to know:

For migration, suppose you’re currently using a server or data center. In this case, you’ll need to install two essential tools. The first is the Jira Cloud Migration Assistant — an exceptional tool that works seamlessly with our specialized application, Doctor Pro for the Jira Data Center version. These two applications together provide a robust framework to support your migration efforts.

You start Jira cloud Migration Assistant in one day, and, in parallel, you turn on Doctor Pro For Jira to get the report.Then you try that on the sandbox or migrate to a newly created instance and then see the results.

After completing the migration, you can install Doctor Pro for Jira Cloud Edition. This tool will assess your newly migrated instance, identifying any duplicated objects or areas that may require further cleanup. This is particularly useful for ensuring your new cloud environment is as streamlined and efficient as your server was, if not more.

Example:

One of the clients decided against cleaning up his server instance before migration because it was nearing the end of its lifecycle. Instead, we opted to migrate everything to the cloud using the Jira Cloud Migration Assistant. Post-migration, we could then address the cleanup directly in the cloud environment, where it’s possible not just to clean up but also to archive data. 

Then he said – I don’t want to leave any data behind because I don’t know if it’s used. Even though your Doctor Pro for Jira says that that project is not used for 3 years, our regulation is saying that we need to keep the data for 5 years so we move it to the cloud, and then we will clean it up there.

Doctor Pro for Jira

Are you curious whether any of your projects have lain dormant for the last 365, 760, or 730 days? With a single click, our tool allows you to instantly generate a report detailing the last time each project was accessed, along with the number of issues associated with it. This functionality was the missing piece for my team and me in the market, something we’ve always needed.

Hence, we’ve introduced what we call the ‘Health Summary.’ This feature encapsulates recommendations drawn from the collective century of experience my team and I have in Atlassian consulting. We’ve harnessed our extensive brainstorming sessions and embedded all our collective insights into this tool.

Significantly, this app is crafted using Forge, meaning it integrates seamlessly into your cloud instance without exporting any data externally, maintaining the integrity and security of your data unless you opt otherwise.

Projects

It’s crucial to maintain awareness of project activity and ownership. One may ponder whether any projects within the system have remained inactive over the past one or two years, or if there exist projects devoid of any ticketed issues. Additionally, the presence and activity status of project owners is another vital consideration, especially when organizational changes occur frequently.

Addressing such queries, one could benefit from a comprehensive report offering a snapshot of current project health, identifying inactive projects, ticket-less projects, and verifying the continued association of project owners with the organization. This facilitates effective data governance, enabling informed decision-making regarding which project owners to contact for necessary changes, particularly in global configurations.

This approach simplifies data governance, making the management of project details and owner engagement straightforward and efficient.

Dashboard

Our dashboard encapsulates a comprehensive overview of all schemes and objects present within your Jira instance. To reiterate, we guarantee that no data is transmitted externally; all processing occurs within the confines of your Jira environment, thanks to the native Forge app integration.

Upon your initial visit to a client, after installing Doctor Pro for Jira, you’re presented with an insightful report. This report not only highlights findings but also offers recommendations derived from our collective century-plus experience within the Atlassian ecosystem. Our seasoned insights aim to guide you towards optimized data management and operational efficiency.

Custom fields

Managing custom fields within Jira can be complex, particularly as deleting these fields equates to the removal of their associated data. In our approach, we leverage AI analysis to streamline this process without compromising your data’s integrity.

Importantly, we emphasize data privacy and security: no personal or sensitive data is stored on our end. We solely process metadata, such as labels from your custom fields, screen names, and scheme names, without accessing the content of your tickets or other sensitive information.

To aid in this, we employ several AI algorithms designed to assist with the cleanup process efficiently. These algorithms focus on optimizing your Jira setup while maintaining the utmost respect for data privacy and security.

We’ve developed a suite of AI algorithms designed to streamline the cleanup process within your Jira environment.

One of the key algorithms we utilize is language recognition, leveraging Google’s advanced algorithms to detect the language used within your Jira instance. This feature, as of March 2024, enhances the accuracy and relevance of your data management.

Another significant algorithm focuses on identifying similarities, revealing potential duplications in tickets through AI-based analysis. This allows for a customizable threshold setting, where you can specify, for instance, a similarity criterion of 90% or 80%. The result is a detailed report indicating the degree of similarity among data entries, enabling you to make informed decisions about data consolidation.

Merging custom fields

This tool isn’t limited to mere deletion or editing; it facilitates the combination of multiple custom fields, even those with the same name but in different languages. For example, a field labeled ‘ops’ in Polish, corresponding to ‘fruits’ in English, can be merged, provided they are of the same field type.

This integration is intelligent, ensuring that only fields of the same type are merged, preserving data integrity and context. Moreover, the process encompasses more than just merging; it extends to transferring data, checking filters, and evaluating contexts comprehensively.

By automating what would traditionally be a labor-intensive manual process, our solution not only saves significant time but also enhances the accuracy and efficiency of managing your Jira instance.

Last steps – migration production

After migrating your instance, let’s assume you’ve already conducted a thorough cleanup on the server or data center. Now, it’s akin to having driven a brand-new car off the dealership lot—pristine, polished, and impeccably maintained. Naturally, you’d want to maintain its prime condition for as long as possible.

This is where maintaining your instance becomes crucial, much like caring for that new car. By continuously utilizing Doctor Pro for Jira, you can effortlessly oversee the data governance and maintain the integrity of your instance. This tool acts as your personal maintenance system, ensuring your Jira instance remains in top shape, just as you’d keep a luxury vehicle in impeccable condition through regular care and attention.

Group object removal

The process of managing Jira configurations, such as screen removal, can be notably streamlined with the right tools. Take the case of a recent client who faced the daunting task of managing over 5,000 screens, of which 3,500 were unused. This client managed to clean up the surplus in just 15 minutes—a feat that might seem insurmountable if approached manually.

While some may argue that similar results could be achieved through scripting, such as using a REST API with a Python script, the efficiency and simplicity offered by specialized Jira tools are incomparable. Crafting a Python script to remove 3,500 screens not only requires significant coding expertise but also time for development and testing.

Prescription for better JIRA data governance

Group objects removal

Imagine the comprehensive management of various Jira schemes could be streamlined and made less time-consuming. Consider this: typically, it takes about six seconds to eliminate a single object within Jira. Yet, with the right tools, managing issue type screen schemes, for example, becomes significantly more efficient.

Let’s say you have 51 of these schemes. With a specialized tool, you could access a report, apply only recommended actions, and then adjust your view to handle 100 objects simultaneously. In this scenario, out of 51 objects, 31 could be identified as unnecessary or unused, ready for deletion.

Complete health check

Upon the installation of Doctor Pro for Jira, users can initiate a system diagnosis to obtain a comprehensive report without manual navigation through each scheme. Typically, a system administrator would need to manually review each scheme, relying on personal expertise to determine the usage of various screens. However, this tool consolidates all relevant information onto a single page.

For example, in the context of project management, the tool displays critical information such as project ownership, last active dates, ticket volumes, and tailored recommendations. If a project like ‘Berlin’ shows recent activity but the listed owner has left the company, the administrator can swiftly assign a new owner directly within the interface. Following a system refresh, the updated project status is indicated, enhancing administrative efficiency.

Automated cleanup

Frequently, tasks such as automation, scripting, or integration require the use of REST API, ScriptRunner, or similar scripting tools, which in turn necessitate the IDs of various Jira objects. Unfortunately, Jira does not directly display these IDs in its user interface, making their retrieval a time-consuming task as it often involves navigating to the URL of each object to find its associated ID.

In an improved approach, a tool or enhancement in Jira could present the IDs of all objects transparently within the interface itself, saving significant time. By simply accessing a specific section within the tool, users could quickly identify the type and ID of any object they need.

All languages supported

Custom fields represent one of the most intricate components within Jira, especially when dealing with multinational or multilingual environments. Consider a scenario where an enterprise-level company based in the USA acquires a company in Berlin, which uses a Jira system entirely in German. This situation presents a unique challenge: merging custom fields that are essentially identical but exist in different languages.

The solution extends beyond mere translation or consolidation of text fields. It involves the more nuanced challenge of merging select lists — a task that, while more complex, can significantly streamline the combined Jira environment. This capability allows for a unified system where duplicated fields, even when presented in different languages, are intelligently merged, fostering a more integrated and efficient workflow post-acquisition or merger.

Summary

Companies face time-consuming Jira migrations. Doctor Pro for Jira emerges as a significant time-saving solution, reducing migration efforts by 79%. It streamlines the assessment, planning, and cleanup phases from days to hours, enhancing efficiency. The tool’s capabilities extend to managing complex issues like custom fields and object IDs, particularly beneficial in multinational settings, simplifying the merging of duplicate fields across languages.

Artykuł How to make migrations 79% faster? pochodzi z serwisu AppForge.