Kanboard is an Open Source Kanban project management software.

• visualize your work
• focus on your goals
• get tasks to the finish line

CanTrust hosts, updates, and maintains your Kanboard instance.

Kanboard Features:

• Simple, easy to use interface
• Visual
• There is no training required to use this product

How to update a task, and add it to the completed column

• Open your Kanboard
• Edit task
• Adjust colour
• Add information
• Save
• Drag and drop columns

Pro tip: To mark a task complete, create a completed column, (you can hide any tasks you want from main view).

More Built-in Features

Task Limit

Set the user task limit and the category task limit.

By setting task limits, you can avoid bottlenecks, improve productivity, and make it easier to prioritize tasks effectively. However, it’s essential to set appropriate limits that align with your team’s capacity and workflow to avoid causing inefficiencies or blocking progress.

When you are over the limit, the column is highlighted.

Search and Filters

Kanboard’s straightforward query language allows for quick task retrieval, providing the flexibility to apply custom filters dynamically on the board. Easily search by assignees, descriptions, categories, due dates, and more to find exactly what you’re looking for.

Tasks, subtasks, attachments and comments

• A task can breakdown into sub-tasks.
• Estimate time and/or complexity.
• Use Markdown syntax in your tasks

Options include:

• Add comment
• Add documents
• Change colour,
• Change category
• Change the assignee
• Add or change the due date.
• Move your tasks across projects with one click.

Automatic Actions

Streamline your workflow using automated actions. Eliminate repetitive manual tasks by automatically changing assignees, colors, categories, and more based on specific events. Let automation handle the tedious work for you!

Simple, easy to use interface.

Private Notes on canWork Cloud.

Use this Open Source password pusher to send sensitive information.

easy to use, go to https://privatenotes.canwork.cloud/ fill in:

• Expiry time
• Burn after reading (caution!) if  sending to a firewall, that might open it before a human does. Add a password to it, that will keep it safe.
• Add a password (optional)
• Add your info into the editor
• Send *this highlights a link you can send by either a link, or it can create an email.

Do not send the link and password together.

Set-up your Nextcloud calendar on a Mac desktop.

Open Nextcloud and open the Calendar app.

Scroll down the bottom left click “Settings and Import” for the calendar settings, scroll down to the very bottom link: copy iOS/macOS CalDAV address and copy that.

https://*yourname.canwork.cloud/remote.php/dav/principals/users/yourusername/

Paste that to a text file somewhere as we need to manually extract the path (bottom right on video)

The part we need as the path below is: /remote.php/dav/principals/users/YOURUSERNAME/

Now, armed with your path (mine was: /remote.php/dav/principals/users/nikki/ ):

• Open Calendar App
• Go to: Calendar ->Add Account…
• Choose Other CalDAV account… then Continue
• Account Type: Advanced
• fill in User Name and Password to match Nextcloud creds (ie. your login username/password
• Server Address: cantrust.canwork.cloud
• Path: Enter the path you discovered above, e.g. /remote.php/dav/calendars/yourusername/
• Port: 443 and check SSL uncheck

WAIT FOREVER…
Calendars from NC are now showing up in Calendar.app.

An easier way to collaborate. A simple form to gather information easily.

A simple multiple choice form in Nextcloud: canWork

• Dashboard
• Go to Forms
• Create new form
• Add your description or notes
• Add your question
• Add answer choices
• Add share options public | private | via link
• Adjust response settings

Open a password manager file.

Open and copy a password from a folder in Nextcloud. Open the file, not through the app at the top. Password file is already created and in a folder in your Nextcloud.

• Start at Dashboard
• Go to Files
• Find password database
• Double click and it will ask for main password in Keeweb app
• Put in your password and open your password manager

Create and share an upload folder for your team. Share and link large files easily.

Need to collaborate and gather documents in Nextcloud? This video shows you how to create a folder and share it as a link for file drop.

Create a File drop folder. This makes content gathering easy with a nice user friendly file drop folder.

• Dashboard
• Go to your files and find or create a new folder
• Go to sharing preferences
• Share link options: File drop (upload only)
• You can password protect (video protect, plus other options)
• Copy link to share
• When shared, invitee opens browser sees a folder to drag and drop
• File is in canWork Cloud

Share a file or folder in Nextcloud.

You can share a file to an email address, another user, or as public (secure / password protected) link.

• Dashboard
• Go to the file (or folder) you want to share
• Hit the sharing icon on right side (desktop)
• Set Share link permissions *these are important to have set, they can override other options and be frustrating
• Add invitee (also set permission by invitee if required)
• Add a note
• Refresh to see a share icon on your folder

Uploading and sharing photos in canWork: Nextcloud

Quick and easy upload batches of photos and share it with teammates or friends and family

• Start in your Dashboard
• Go to files
• Find or create the folder you want to share
• Upload the files you want to share
• Go to Share link
• Copy link (can be an internal link that is created for those within your shared folder) *more later
• Add invitees
• Set permissions for each invitee (they can have passwords / be separate)
• Can be via a link, or notify invitees by email

Nextcloud Polls: set up and share

A polls app, similar to doodle/dudle with the possibility to restrict access (members, certain groups/users, hidden and public).

• Start at your Dashboard
• Go to Polls
• Create a Poll
• Add your email notifications setting (check box)
• Add your Poll options
• Share it
• Add permission settings
• Date restrictions