Thanks

I believe there’s some sort of payment record created in the background but you can’t control which credit gets applied to which new invoice, the “apply from credit” function always applies the oldest credit or prepayment first.

Typical use case
[How would this feature be used?]

How I would expect it to work
[To understand how this may work for users, provide some details of how you think it would work. This is completely optional, but it helps our team understand what you are looking for.]

Is it possible to set the reports so that when I open a Balance Sheet it defaults to today’s date, or to the next Year End? I’ve been caught out many times by the initial Balance Sheet being displayed being historic.

As the advice was that Credit Notes are internal documents, I ignored the original and recreated using a new sequence number

That’s great news!

32 invoices ! Yes very tedious, but it’s done now!

Glad to hear there was no issue with the locked invoices.

So, as you suggested, I made one lump payment to the partnership (totalling the 32 deposits/payments that I had received to date). I then managed to issue credit notes to all 32 invoices. Despite being a tedious exercise, I had no issue with locked invoices, presumably because I didn’t need to change/edit the existing invoices in any way.

Each credit note neatly tagged onto my Quickfile bank statement. Once I was confident that the credit notes added up to the single lump sum transaction, then I deleted the untagged lump sum entry on my QF bank statement. Finally, I reconciled with my actual bank statement and hey presto, it matched! Great relief!

So, thanks for your support - it gave me confidence to go ahead and make the changes.

My comment related to the above. I am not a technophobe or technical luddite. I wrote and published my first web site back in 1997 and was such an early adopter of Adwords that Google send me a Christmas present two years running and I think my first version of Quickbooks was 2003. I am still coding now with the help of Cursor AI.

As for the digital first approach I have been doing everything online with CH, HMRC, VAT etc etc for literally longer than I can remember.

What irritates is the people who come up with these changes don’t live in the real world and the day to issues of running a small business.

I can handle the data myself and will continue to do so (having read Steve’s very helpful comment) but the way I am obliged to handle it myself is not how I would have designed the system.

I’m reasonably sure there used to be a button where I indicate in red that said something like “invoice in another currency tick here” then it asked you which currency

Once you have registered with HMRC for MTD ITSA you can connect your HMRC tax account in the Reports > HMRC screen.

Please see the detailed guide below

If you want to do a foreign to foreign payment the only way I’m aware of is to use a GBP dummy account as the intermediary, tagging the original foreign currency payment as a transfer to/from the GBP account and then manually creating a balancing GBP transaction that you can tag to the invoice.

Regards

However you can only “refund balance” on a single payment at a time and the refund can’t be for more than the unallocated value of that particular payment. If you recorded two payments of £100 and £10 (in that order), then created the two purchases of £15 and £20 and marked them paid via “apply from credit”, then given how QuickFile always uses the oldest payment first you will likely have £65 unallocated on payment 1 and £10 unallocated on payment 2. If you refund the two balances separately then you’ll get two refund transactions adding up to £75 rather than one £75. That’s fine from an accounting perspective but if it bothers you then you’d have to detach one of the purchases from the larger payment to get the unallocated balance over £75, then do the £75 refund, then “apply from credit” again (which will use up both payments).

Process the refund through the suppliers account.

• Open the invoice and raise a credit for the amount to be refunded for that invoice > Save > Refund
• Repeat for the second invoice.

You would then see the 2 refunds in the bank.

As you mentioned you have 1 refund transaction already there it would be untagged and would need deleting to avoid duplication.

I have posted the charges as purchases. And have tagged to two payments to the supplier. However when I try and say that the refund is from the same supplier I get the following message “No qualifying purchases could be found to refund against. Make sure the corresponding purchase has been logged before you attempt to process this refund.”

I know that all amounts are correct as the total of the purchases equals the net of the two DD and receipt. How do I tag the bank receipt so that it is posted to the utility supplier account and all nets down to zero.

Thanks in advance

You can use that option to wipe the account or completely delete the account.

To change company type your would have to delete the account and then you can sign up again with the same email address.

Typical use case
Multiple suppliers on are these terms. Currently has to be maintained outside of Quickfile

How I would expect it to work

Sub option under EOM Default term category to enable the user to select EOM, then enter number of days (e.g. 30, 45, 60 etc)

Please see the article lined below

How do I clear my account?

You can do it either way (manual invoices or via landlord dashboard).

The landlord options can be enabled in sole trader accounts, it just provides an easier interface.

https://support.quickfile.co.uk/t/landlord-bookkeeping-basics/47318

Thank you very much for taking the time to reply. This is very helpful – of course I should have read the page you linked.

But one further question – do I just draw up invoices/receipts for the property in with same “new sale”/”new purchase” option I use for sole trader business and then assign them a code for the cumulative update? I’ve read about needing the QF Landlord dashboard for property invoices etc but it seemed I couldn’t switch between dashboards.

Many thanks

John

You can do this using one account.

You would just split the income streams using nominal codes, e.g. 4000 general sales, 4001 rental income

https://support.quickfile.co.uk/t/configuring-your-cumulative-update-nominal-mappings/60660

Detailed MTD ITSA guidance

Can I set up my QF sole trader account to handle the property also or do I need a second QF account with separate email for that?

And if I do need a second QF account, will I be able to link that to the same HMRC account for MTDSA?

Thank you for your quick reply

Only a bureaucrat could would actually implement something retrograde but of course small companies have nothing better to do that sit around filling out government forms, so I suppose one must see it as a welcome distraction from creating wealth (and taxes) for the state.

Thank you for the details on the accountants and self-filing services. I will look at both of these in due course.

Regards

Michael

Thank you for getting in touch.

As you’re likely aware, HMRC and Companies House have announced plans to close their joint corporate tax filing service by April 2027. This change will require businesses to use commercial software to file Company Accounts and Corporation Tax returns separately.

At this time, QuickFile has no current plans to develop a Corporation Tax and Accounts filing service for limited companies.

However, you do have two options to consider going forward:

1. File through one of our panel accountants – This is a straightforward and fully managed service, with fees starting at approximately £100 + VAT per company.

Year-end accounts price comparison service
https://support.quickfile.co.uk/t/year-end-accounts-price-comparison-service/12003

2. Use a third-party self-filing service – HMRC maintains a list of approved commercial software providers, which you can access at the following link (please refer to packages that are “suitable for self-filers”):

Corporation Tax Commercial Software Suppliers

We remain fully committed to adopt the planned rollout of HMRC’s Making Tax Digital program for Limited Companies. Regrettably, due to the depth and complexity of the Corporate Tax and Accounts Filing regime, we are unable to develop software for the existing gateway.

If you have any further questions or need help connecting with an accountant, feel free to reach out.

Please see the article below.
https://support.quickfile.co.uk/t/using-calendar-quarters-for-mtd-itsa-2026-27-onwards/60664

Hi

Like I expect many people I have received an email today from Companies House with the subject line:

Changes to accounts filing – important update from Companies House

While at the moment the company has an accountant, it is such a simple comapany, that it was not my intention to continue with an accountant. With 40 years in business I was pretty certain I could do it myself but then the bureaucrats get in the way.

Following the various bits of guidance on filing accounts with Software I arrived at:

which lists software that can be used to submit the accounts.

It does not list Quickfile or interestingly QuickBooks but does list Xero. The latter being the one I decided against (clunking expensive slow and treats you like an idiot unlike QF) when I chose QuickFile.

Does this mean I am going to have to stop using QuickFile and I switch to say Xero or:

• List item Is QF planning to get authorised to be able to submit accounts to CH
• If not is there intermediate software that I can use to take the figures from QF and send to CH?

Thank you.

Regards

Michael

Is there way for Quickfile to recognise the quarterly reporting periods as:

1 April - 30 June

1 July - 30 Sept

1 Oct - 31 Dec

1 Jan - 31 March

Are you aware of any HSBC credit card feed issues?

Yes this was reported yesterday and we have contacted HSBC as it is an issue on their end.

We have a client who’s HSBC credit card feed is no longer bringing transactions through, the main HSBC current accounts are fine. We have unconnected and refreshed the bank feed setups a few times to no avail.

Are you aware of any HSBC credit card feed issues?

I will sent you a personal message to get some details so I can take a look?

You’re very welcome. I like to help out where I can!

I’ve been thinking about the locked invoices and the 170 outstanding.

There has to be a way of crediting that 170 in the new financial year because otherwise it will appear as unpaid in an aged debtors report, in perpetuity.

This 170 would also form part of your ‘current assets’ on the balance sheet which wouldn’t be accurate since you have no expectation of ever receiving this money.

If you find a way to deal with that 170, I’d be glad to hear how you did it.

(I haven’t had to try to credit part of an invoice in a locked period using QF and I can’t see this in the QF guide)

Regards.

Its only been doing it for the lasst couple of weeks and imtermitantly

I’ll keep your advice just in case – this was my first go as I don’t like giving money back!