Changelog:

• NEW – Added timestamp of when Schedule was generated and timestamp of project data used to generate it
• UPDATE – Schedule is now refreshed every minute, with end-to-end duration (inserting data into Projectsheet to display in schedule) taking about 3-5 minutes
• UPDATE – Added link to ManagementSheet in Progress&Issues Tab

All new projects generated from today onwards will be using this release. And as usual if your project runs an older version, simply reach out and we’ll upgrade your project!

As per usual, if you have questions of feedback, please contact us.

The post Release of ProjectSheet v5.3 appeared first on ProjectSheet.io.

Changelog:

• UPGRADE: Detailed last updated timestamps for speakers & sponsors & content instead of timestamp of last data import
• UPGRADE: Changes to addressing data in the IMPORT tab
• UPGRADE: Changed Event Platform Sync Flag: Speakers Sessions from Speakers to Content in the Sidebar
• FIX: Fixed Embed Links in Progress and Issues Tab and in Schedule Tab
• UPGRADE: Adjusted descriptions for column headers in Content tab for more clarity
• NEW: Added ranges for easier upgrades
• NEW: Progress & Issue tab headers are now auto generated
• FIX: Restore of the staff calendar functionality, there is a tick box in the Production Calls tab to indicate event creation
• FIX: Fixed named range for Content Crew 

All new projects generated from today onwards will be using this release. And as usual if your project runs an older version, simply reach out and we’ll upgrade your project!

As per usual, if you have questions of feedback, please contact us.

The post Release of ProjectSheet v5.2.9 appeared first on ProjectSheet.io.

Changelog:

• NEW: Conditional formatting for alerting to non-conforming sponsor URLs.
• FIX: Conditional formatting for content title was leaving text white on creation of new content.
• UPGRADE: Internal update of library support

All new projects generated from today onwards will be using this release.

As per usual, if you have questions of feedback, please contact us.

The post Release of ProjectSheet v5.2.6 appeared first on ProjectSheet.io.

Large projects with a many collaborators working on a ProjectSheet at the same time will benefit the most from this release.

Changelog:

• IMPORTANT: New version not backwards compatible.
• FIX: Named ranges have unified names.
• NEW: New IDs.
• NEW: New Sponsors tab for upcoming Swapcard integration.
• UPGRADE: Data updates every 1 minute.
• UPGRADE: Using new google dropdowns to reduce amount of conditional formatting.
• NEW: Last updated timestamps for every speaker and for the event platform. This improves performance for third party platform sync.
• UPGRADE: To-do tab in the sidebar only shows items when action needs to be taken.
• NEW: Partial matching on file names using the joined ID for headshots / slides / sponsor files. Allows for an easier drop of files of various types for in these folders.

All new projects generated from today onwards will be using this release.

Because this new version includes major changes (breaking) from previous versions (5.1 or lower), client projects will only be upgraded on a per request-basis. This release does not affect in anyway existing projects.

As per usual, if you have questions of feedback, please contact us.

The post Release of ProjectSheet v.5.2.3 appeared first on ProjectSheet.io.

About Swapcard

Swapcard is a French company founded in 2007. It’s been around for a while, initially as an event-app, and with COVID they evolved to be all-in-one hybrid event platform to host both the program and content of your events. Today, market leaders in the event industry are using the platform such as Informa, Clarion Events, Confex or Koelnmesse. The company also sports brand customers such as Samsung, Hyatt, IBM or Autodesk.

How the integration works

With the ProjectSheet Swapcard integration, ProjectSheet users such as event planners, agencies and AV professionals can now sync content from ProjectSheet to Swapcard. This saves a tremendous amount of time, leveraging the single source of truth that are your ProjectSheets. Since you already have the information in there, why doing the input twice? This integration is also a way to considerably reduce input error when it comes to configure video links or other session settings. Yes, we’ve all been there with a stream player that doesn’t show at the expected time...

The key functionalities that are build-in this integration

• Sync of Speakers to Swapcard: This creates speaker profiles, and fills all the information that is stored in the ProjectSheet.
• Sync of Sessions to Swapcard: This create all the sessions with the correct type, start/end time as well as location.
• Sync of Session Speakers to Swapcard: This creates a link between a Swapcard session and multiple Speakers
• Sync of Session media: This adds the stream or VOD player URLs to a session, including setting display/hide time if applicable
• Sync of Session locations: ProjectSheet locations are replicated in Swapcard, and each synced session is then linked to the location for front-end filtering and on-site navigation by your attendees.
• Automated sync of all the above to keep your Swapcard platform up to date with all the latest changes made in ProjectSheet by your project team.

All of the above represent in average 50 to 100h (if not more) of work-time saved on a typical* event. This integration is an add-on and can be enabled on a per-project basis for just $1,500 USD.

Evolutions

We are of course not stopping here. Among the few features that we are actively working on to expand the capabilities of this integration (list as of Jan 18 2023):

• Sync of speaker pictures from the ProjectSheet headshots folder to Swapcard
• Speed improvements, caching, sync reactivity (backend stuff)
• Sync of sponsors, with mapping of Sessions with associated sponsors (our priority #2)
• Multilanguage support for event that have translated session titles and descriptions (our priority #2)
• Two-way sync to allow sync from Swapcard back to ProjectSheet
• And more!

We look forward to seeing more clients leverage this powerful integration. Of course if you have any questions or suggestions, please contact us.

*typical event = 3 days, 4 locations, 150+ speakers, 100+ sessions and 500+ attendees.

The post ProjectSheet Swapcard Integration appeared first on ProjectSheet.io.

For many years, an event organizer’s “pocket knife” has been their Excel sheet. It is a potent tool for organizing information and collaborating. The problem lies in how it’s used.

Embracing a single source of truth

The one thing we consistently observe with our clients is the multitude of spreadsheets shared across all parties involved in an event  (i.e., vendors, contractors, company’s various departments)

These documents are almost always shared digitally via email without a revision number or any indication of how up-to-date the data is. This habit creates a few significant issues:

• Miscommunication: People refer to incorrect information, leading to confusion.
• Inefficiency: Time wasted by people trying to figure out the most recently revisioned document. 
• Lack of productivity: Organizers waste time having to update information multiple times   

Using spreadsheets for events the right way

Pretty much everyone in the industry knows how to use Excel sheets. So why reinvent the wheel and force your team to learn a new tool? They have enough information to absorb as it is.

We believe adopting new software l isn’t the solution – a better process is. 

ProjectSheet brings you the mother of all spreadsheets –  a cloud-based resource shareable among all parties with only the latest, most accurate information. ProjectSheet shifts your staff’s focus from low-level tasks to those that require them to exercise their specific expertise and creativity. 

In the world of events, there’s no time to spend on unnecessary things. By harvesting the power of automation, ProjectSheet empowers the event industry to be more productive and efficient.

The post Choosing Better Practices Over New Software appeared first on ProjectSheet.io.

We’ve been there

Most of us behind ProjectSheet have been involved in events for nearly 20 years – as attendees, speakers, organizers, or a combination of the three.  There’s no question about how magical events can be once they’re up and running, which is why we love and continue doing what we do.

Throughout the years, we have witnessed many project management practices, most chaotic, stressful, and tiring for staff. Many of the struggles event organizers face are viewed as part of the job, such as multiple revisions on excel files, thousands of emails coming in, long hours, and overworked staff members that either survive or quit. We don’t believe it has to be this way.

Event management is about information management

We believe consistent access to accurate information is central to any successful event. Conversely, insufficient, wrong, or conflicting information can jeopardize an entire project.

We are convinced that addressing how information is managed throughout an event solves many challenges for an event organizer.

This is where ProjectSheet comes in, a modern, all-in-one solution that improves and simplifies event management. ProjectSheet empowers event professionals with automated tools that encourage efficiency and productivity.

The post Words from our founders appeared first on ProjectSheet.io.