• Ashwin Athappan Karuppan Chetty (1002248214)
• Harshwardhan Patil (1002224144)
• Anirudh Ramesh Kashyap (1002216351)

The Event Management System (EMS) is a comprehensive web-based platform developed as part of CSE 5325 – Software Engineering II: Management, Maintenance, and Quality Assurance (Fall 2025, Team 2).

Our solution is designed to streamline the end-to-end event lifecycle — from planning and promotion to registration, ticketing, real-time attendee tracking, and post-event analysis. The system aims to deliver a robust Minimum Viable Product (MVP) in a short timeframe (see Project Phases below), enabling administrators, speakers, and attendees to collaborate seamlessly through a centralized platform.

• Streamline Event Management: Provide a unified dashboard for administrators to create, update, and manage events.
• Enhance User Experience: Deliver an intuitive interface for event discovery, registration, and ticket management.
• Empower Speakers: Allow speakers to manage profiles, accept invitations, upload presentation materials, and track session attendance.
• Enable Data-Driven Insights: Offer reporting and analytics tools for measuring event success and gathering attendee feedback.

• Event Creation & Management – Admin dashboard to manage event details (title, description, dates, venues, categories).
• Online Registration System – User-friendly interface for attendees to browse and register.
• Speaker Portal – Manage speaker profiles, sessions, presentation slides, and communication with organizers.
• Digital Ticketing & Validation – Auto-generated QR-code tickets and web-based scanning for check-ins.
• Schedule Management – Tools for creating and managing multi-track sessions and speaker assignments.
• Attendee Tracking – Real-time monitoring of attendance via QR code scanning.
• Automated Notifications – Email or push notifications for reminders, updates, and changes.
• Feedback Collection – Post-event surveys and rating forms for attendees.
• Reporting & Analytics – Data-driven insights into attendance, registration numbers, and feedback trends.

The EMS follows a 3-tier architecture for scalability and maintainability:

• Frontend: Next.js with TypeScript (server-side rendering, SEO-friendly, modular components).
• Backend: Node.js with TypeScript (REST API, business logic, authentication & authorization).
• Database: PostgreSQL (relational, ACID-compliant, scalable).
• Deployment: Docker Compose / Kubernetes for containerized deployments.

1. Discovery & Design – Finalize requirements, wireframes, and system architecture.
2. Development & Implementation – Build frontend, backend, and database schema.
3. Testing & QA – Conduct unit, integration, and system testing (with automation).
4. Deployment & Launch – Deploy locally using Docker/Kubernetes.
5. Maintenance & Support – Continuous improvements, bug fixes, documentation updates.

• Security: JWT authentication, encryption, protection against XSS & CSRF.
• Scalability: Microservice-ready architecture for handling concurrent users.
• Performance: Fast page loads and minimal latency.
• Reliability: Stable operations with data backup & recovery mechanisms.
• Usability: Intuitive and responsive UI for all user roles.

• Software Engineering: Principles and Practice – Hans van Vliet (2008)
• Practical Software Maintenance: Best Practices for Managing Your Software Investment – Thomas M. Pigoski (1996)
• Effective Project Management: Traditional, Agile, Extreme – Robert K. Wysocki (2013)

• auth-service: Node.js microservice with health endpoints
• event-service: Node.js microservice with health endpoints
• booking-service: Node.js microservice with health endpoints
• speaker-service: Node.js microservice with health endpoints
• feedback-service: Node.js microservice with health endpoints
• notification-service: Node.js microservice with health endpoints

To run the entire system locally, follow these steps:

cd <Event-Management-System-Directory>
docker-compose up -d

2. Update configuration as needed

├── ems-client/           # Next.js frontend with health endpoint
├── ems-gateway/          # NGINX configuration
└── ems-services/         # Node.js microservices
    ├── auth-service/
    ├── event-service/
    ├── booking-service/
    ├── speaker-service/
    ├── feedback-service/
    └── notification-service/