Professional workflow automation software for Court-Appointed Visitors in Travis County, Texas.

Court Visitor App is a comprehensive automation tool designed specifically for Court-Appointed Visitors in Travis County, Texas. It streamlines the entire workflow from PDF intake to final reporting, automating 14 manual steps and integrating with Google services.

• Complete Workflow Automation - 14 automated steps from PDF to report submission
• OCR Data Extraction - Automatically extracts ward/guardian information from PDFs
• Form Generation - Creates Mileage, Payment, and CVR forms automatically
• Google Integration - Gmail, Calendar, Sheets, Drive, and Maps APIs
• Configuration System - Customizable Court Visitor settings and preferences
• User Data Backup - One-click backup of all user data with automatic cleanup
• Legal Protection - Built-in EULA, copyright notices, and confidentiality safeguards

• Operating System: Windows 10 or Windows 11
• Memory: 4 GB RAM minimum (8 GB recommended)
• Storage: 500 MB free space
• Internet: Required for Google API services
• Software: Microsoft Office (Word and Excel)

1. Download the latest release from the Releases page
2. Extract the ZIP file to your desired location (e.g., C:\CourtVisitorApp)
3. Run CourtVisitorApp.exe
4. Follow the first-run setup wizard:
   • Accept EULA
   • Configure your Court Visitor information
   • Authorize Google API access

Important: Windows SmartScreen may show a warning (unsigned application). Click "More info" → "Run anyway". See Installation Guide for details.

See Development Setup below.

• Installation Guide - Complete installation instructions with security warning explanations
• PyInstaller Build Guide - Building the executable
• GitHub Setup Guide - Distribution and version control
• Legal Protections - Copyright, EULA, confidentiality
• CHANGELOG - Version history and release notes

1. Accept EULA - Read and accept the End User License Agreement
2. Configure Settings - Enter your Court Visitor information:
   • Name
   • Vendor Number
   • GL Number
   • Cost Center
   • Address
3. Authorize Google - Sign in to Google and authorize the app to access:
   • Gmail (send emails)
   • Calendar (create events)
   • Drive (store documents)
   • Sheets (track data)
   • Maps (calculate mileage)

1. Drop PDF in New Files folder
2. Run Step 1 - Extract data from PDF (OCR)
3. Run Steps 2-14 - Complete automation workflow
4. Review Output - Check generated forms and reports

1. OCR Extraction - Extract ward/guardian data from court-issued PDFs
2. Folder Creation - Create organized case folders
3. Map Sheet - Generate address tracking spreadsheet
4. Email Request - Send initial contact email to guardian
5. Add Contacts - Add guardian to Gmail contacts
6. Confirmation Email - Send visit confirmation
7. Calendar Event - Create visit appointment in Google Calendar
8. CVR Builder - Generate Court Visitor Report
9. Court Visitor Summary - Create summary document
10. Google Sheets - Update tracking spreadsheet
11. Follow-up Email - Send post-visit follow-up
12. Mileage Form - Generate mileage reimbursement form
13. Payment Form - Generate payment invoice
14. Final Email - Send completion email to supervisor

• Court Visitor Info - Personal information auto-fills all forms
• Email Addresses - Configurable supervisor and default emails
• Mileage Addresses - Home/office addresses for calculations
• Google API - Secure OAuth2 authentication

• Backup System - One-click backup to timestamped ZIP files
• Auto-Cleanup - Keeps 10 most recent backups automatically
• Secure Storage - All data stored locally, no cloud upload

This application processes sensitive information including:

• Ward personal information (names, addresses, health data)
• Guardian contact information
• Court-appointed visitor personal information

Important: All data remains on your local machine or your authorized Google account. GuardianShip Easy, LLC does NOT collect, store, or have access to any personal data.

Users must ensure compliance with:

• HIPAA privacy rules
• Texas state confidentiality requirements
• Court-ordered confidentiality provisions

See EULA.txt for complete confidentiality requirements.

• ✓ Encrypted OAuth2 tokens
• ✓ Local data storage only
• ✓ No telemetry or usage tracking
• ✓ Secure Google API communication (HTTPS)

This application uses the following Google APIs:

• Gmail API (sending emails)
• Google Calendar API (creating events)
• Google Sheets API (tracking data)
• Google Drive API (storing documents)
• Google Maps Directions API (mileage calculations)
• Google Cloud Vision API (OCR for PDF extraction)

The application requires:

• Publishing status: Testing mode
• Test users: Authorized Court Visitor email addresses must be added manually

See Publish Google API Guide for setup instructions.

Proprietary and Confidential

Copyright © 2024-2025 GuardianShip Easy, LLC. All rights reserved.

This software is licensed for use by authorized Court Visitors only. Unauthorized copying, distribution, modification, or commercial use is strictly prohibited.

NOT FOR RESALE - This software may not be sold, rented, leased, or otherwise transferred to third parties.

See EULA.txt for complete license terms.

• Email: [email protected]
• Website: www.GuardianshipEasy.com

If you encounter bugs or issues, contact support with:

• Description of the issue
• Steps to reproduce
• Screenshots (if applicable)
• Error messages

We welcome feedback and feature suggestions! Email us at [email protected].

• Python 3.8 or higher
• Git
• Microsoft Office (Word and Excel)
• Google Cloud Console account

# Clone the repository
git clone https://github.com/mayehres-ops/Court_Visitor_App.git
cd Court_Visitor_App

# Install dependencies
pip install -r requirements.txt

# Run the application
python guardianship_app.py

Court_Visitor_App/
├── guardianship_app.py          # Main application entry point
├── Scripts/                     # Python modules
│   ├── app_paths.py            # Dynamic path management
│   ├── backup_manager.py       # Backup system
│   ├── cv_info_manager.py      # Configuration management
│   ├── cv_settings_dialog.py   # Settings GUI
│   ├── eula_dialog.py          # EULA acceptance dialog
│   ├── about_dialog.py         # About dialog
│   └── desktop_shortcut.py     # Desktop shortcut creation
├── Automation/                  # Automation scripts
│   ├── Mileage Reimbursement Script/
│   ├── CV Payment Form Script/
│   ├── Create CV report_move to folder/
│   └── ...
├── Templates/                   # Form templates
│   ├── Mileage_Reimbursement_Form.xlsx
│   ├── Court_Visitor_Payment_Invoice.docx
│   └── Court Visitor Report fillable new.docx
├── Documentation/               # User guides and developer docs
└── Config/                      # Configuration files (not in repo)

See PyInstaller Build Guide for detailed instructions.

# Install PyInstaller
pip install pyinstaller

# Build executable
pyinstaller --name "CourtVisitorApp" --onefile --windowed --add-data "Templates;Templates" --add-data "Documentation;Documentation" --add-data "EULA.txt;." guardianship_app.py

• ✓ Complete 14-step workflow automation
• ✓ Court Visitor configuration system
• ✓ User data backup
• ✓ Legal protections (EULA, copyright)
• ✓ Desktop shortcut creation

• Digital code signing (remove security warnings)
• Automatic update checker
• Custom app icon
• Unified settings panel
• Backup restore functionality
• "What's New" dialog

• Mac version
• Automatic PDF monitoring
• Enhanced error reporting
• Multi-language support
• Custom PDF drop zone widget

See CHANGELOG.md for complete version history.

This is a proprietary, closed-source application. Contributions are limited to authorized developers only.

• Python - Core programming language
• Tkinter - GUI framework
• Google Cloud APIs - Gmail, Calendar, Sheets, Drive, Maps, Vision
• OpenPyXL - Excel file manipulation
• python-docx - Word document manipulation
• PyInstaller - Executable building
• win32com - Office automation

• openpyxl
• python-docx
• google-api-python-client
• google-auth
• Pillow (PIL)
• winshell
• pywin32

This software is provided "AS IS" without warranty of any kind. See EULA.txt for complete warranty disclaimer and limitation of liability.

Users are solely responsible for:

• Data security and privacy compliance
• HIPAA compliance
• Accurate data entry and verification
• Following court procedures and requirements

Current Version: 1.0.0 Release Date: November 6, 2024 Last Updated: November 6, 2024

Copyright © 2024-2025 GuardianShip Easy, LLC. All rights reserved.